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State Record Retrieval Board warning is junk mail

State Record Retrieval Board warning is junk mail

(Scams) Permanent link

If you get a letter from the “State Record Retrieval Board” ordering you to pay $87 to obtain a  copy of your property deed, don’t panic. And don’t pay.

Washington residents began receiving letters like this one in November. The mailers warn that if you don’t order a certified copy of your property deed by Nov. 29, you’ll pay an additional $35 fee. The so-called “board” behind these letters isn’t a government agency. And the Olympia address on the mailers is just a UPS Store drop box -- the real sender is a California-based business with the "F" rating from the Better Business Bureau.

We saw this same ploy used a few years ago by the National Deed Service, Inc. And it’s similar to the marketing efforts used by organizations that sell labor law posters. 

If you need a copy of your property deed for some reason, you can pick one up for $10 or less from your county auditor.

Thanks to the BBB in Spokane for helping us get the warning out about this letter.

Posted by Kristin Alexander All Consuming Blog Moderator at 12/01/2010 05:37:13 PM | 


Is there some way to stop companies like this from operating? Is there a law against this? Is it fraud? [BLOG MODERATOR'S RESPONSE: I'm prohibited from giving a legal analysis as I'm not an attorney and not this is not the appropriate venue. But if you believe you have been victimized, you may file a complaint with our office.]
Posted by: Steve ( Email ) at 12/5/2010 2:12 PM


Thank you for this online warning about this shyster outfit. I just shredded that official looking mailing ... after wondering for a while what was behind this fraudulent attempt to milk of unsuspecting new homeowners . Continue your good work and be blessed.
Posted by: Ed M ( Email ) at 12/27/2010 2:43 PM


thank you for this info i was freaking out and was about to send out a check
Posted by: darrick dunn ( Email ) at 12/28/2010 5:56 PM


I am an Ohio resident, and just received the same mailer. They give their address as Columbus, Ohio, the state capital. Same deal. 87 dollars plus a 35 dollar late fee. Is there really nothing to be done about such frauds? [ALL CONSUMING MODERATOR'S RESPONSE -- I suggest filing a consumer alert with the Ohio Attorney General's Office, the Federal Trade Commission or your local BBB.]
Posted by: David La Guardia ( Email ) at 1/5/2011 4:04 PM


I recived a similar letter the State Record Retrieval Board, in Miami , in this days.
Thanks for your help.
Posted by: F. Diaz ( Email ) at 1/27/2011 7:11 AM


Ireceived this letter and for some reason, held it to send a check closer to the deadline date. I was minutes from sending in a check when i decided to go online and check it out. Thank you for saving me $87! Had a feeling i guess. When someone asks you for $, check them out before sending it.
Posted by: David Mena ( Email ) at 2/7/2011 7:00 AM


I had a real estate client just call because he received a similar letter from the State Record Retrieval Board in Baton Rouge, La. Thanks for the warning. I am letting all of my co-workers know so they can inform their clients.
Posted by: R. Beecher ( Email ) at 2/14/2011 11:15 AM


I also received a letter from them. I was suspicious because of the 'horror' scam stories I've learned of these past few years. The hard way, I've learned if it's a decision or panic mode 'opportunity', it's probably a scam. I asked my Realtor and checked with the BBB and did not receive a definitive answer. I want to thank you Attorney General for having this information.
Posted by: Deborah Tyner ( Email ) at 6/14/2011 1:51 PM


thanks for warning ,,i got the same mail ,looks same as you have shown above ,,,thank you so much ,saving me ....
Posted by: aman ( Email ) at 12/31/2011 7:08 PM


How do these people get our address and how do they know that we just purchase a house or moved to a house? [ALL CONSUMING MODERATOR'S RESPONSE: all lot of information can legally be obtained through public records requests]
Posted by: Rafael Venegas ( Email ) at 6/22/2012 8:16 PM


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